WESTON IN GORDANO
Clerk: Mrs C Dixon 3 Black Rock Villas
Tel: Portishead (01275) 849200 Clevedon Road
Email: firstname.lastname@example.org Portishead
Website: www.westoningordano.co.uk BS20 8PN
MINUTES OF THE STATUTORY PARISH COUNCIL MEETING HELD ON THURSDAY 6th JUNE 2019 IN THE VILLAGE HALL, WESTON IN GORDANO AT
PRESENT: Cllrs. J Bennett, D Down, P Harris and P Yates-Round
Mrs C Dixon, Parish Clerk
Clerk welcomed back the Parish Councillors following the local elections.
1. APOLOGIES FOR ABSENCE: PCSO Hayley Hembury.
2. PARISH COUNCILLORS’ DECLARATIONS OF ACCEPTANCE OF OFFICE
FORMS/REGISTER OF INTERESTS FORMS
Councillors duly signed their Declarations of Acceptance of Office Forms and their Register of
Interests Forms are to be completed online.
3. ELECTION OF CHAIRMAN/VICE CHAIRMAN AND CHAIRMAN’S
DECLARATION OF ACCEPTANCE OF OFFICE:
Cllr Down proposed and Cllr Bennett seconded Cllr Yates-Round as Chairman and all agreed – Mr Yates-Round signed the Chairman’s Declaration of Acceptance of Office Form. Cllr Yates-Round proposed and Cllr Harris seconded Cllr Bennett as Vice Chairman. All agreed. Cllr Yates-Round then thanked Cllr Down for his work over the years as Vice Chairman. Cllr Yates-Round then chaired the meeting
4. CO-OPTION OF NEW COUNCILLORS: .As only four Councillors had been nominated in the local elections, Councillors considered co-option and Cllr Yates-Round proposed and Cllr Bennett seconded David Giles to be co-opted and return as a Councillor. All agreed. Mr Giles agreed and being at the meeting, joined the other Councillors following signing a Declaration of Acceptance of Office form. There was then discussion on filling the remaining two vacancies and Councillors are to ask any parishioners who would be interested in joining the parish council with a view to taking an active part. It is hoped to have some suggested names by the next meeting. It was also suggested that there should be some female representation.
5. MINUTES OF THE LAST MEETING: The minutes of 4th April meeting were signed off as correct by Cllr Yates-Round.
6. MATTERS ARISING FROM THE PREVIOUS MINUTES AND ACTIONS : see individual items.
Bank balance: £13,652.25*
Balance at this time last year: £12,049.89
Clerk’s expenses: £5.oo
INVOICES: - Clerk asked for part clerk’s salary £425.00
Councillors agreed payment of the part clerk’s salary and signed off one cheque.
7. FINANCE: (continued)
*Includes Remittance advices received from North Somerset Council - £3,200 part precept and £179.oo High Street Clean-up fund grant paid into parish council account. Cllr Bennett to provide quote or invoice for the village green/planters maintenance to forward to North Somerset Council following receipt of the High Street Clean-up fund grant. The green had been mowed and it is expected to be planted up when the ground is not so dry – next week. Steve Littlewood will be responsible for maintaining the green and all the planters. However, a gardening club has been set up in the village and it is hoped there will be a link between both parties.
A councillor queried if the signatories for the cheques would have to be renewed and clerk advised they would not.
Audit – Annual Governance Statements were read out, agreed by all councillors and signed off by Cllr Yates-Round.
Councillors agreed Income and Expenditure accounts prepared by Clerk for 2018/19 and Chairman and Clerk duly signed these off. Part 1 of the audit for the external auditors was also read out and signed off by the Chairman and clerk.
Keith Gaubert is happy to be internal auditor and Councillors agreed Clerk should go ahead and ask him to audit the accounts.
Councillor queried what had happened to the “toad” warning signs. Clerk would check with the toad patrol lady in Portishead if the appearance of the signs earlier in the year were theirs or the parish council’s. If not they would be reported as missing to the police.
Following SSE advising that North Somerset Council would not be using their company for maintenance contracts on street lamps, Clerk will contact Centregreat to check what is happening about this.
19/0887/FUL – Sprigg Farm, Clevedon Road – Erection of a dwelling house, including demolition of 2no. barns and 1 no. residential dwelling. Comment due date 28th May.
Clerk had circulated this application and advised that Councillors could comment individually on this proposal as there was no parish council due to elections (as advised by ALCA). Cllr Harris of Sprigg Farm advised old dilapidated barn will be taken down.
19/P/0838/CQA – Agricultural Barn, Weston Drove –Prior approval for change of use from an agricultural building (sui generis use) to 1no. residential dwelling (Use Class C3) wit associated operational development including re-roofing, timber cladding and render to walls and the insertion of new windows and doors. Comment due date 6th May.
Again this application had been circulated to Councillors for their individual comment because of the elections.
Notice of appeal re land adjacent to Bay Tree Cottage, Hill Lane for erection of 1no. dwelling following demolition of existing garage. Any representations by 13th June. NOTED by Councillors and they had no comments to make in addition to those they had already made against this application.
9. HIGHWAYS/PUBLIC RIGHTS OF WAY:
North Somerset Council had now installed the new larger planters on the B3124. Councillors were pleased with these. Steve Littlewood will maintain these as there were concerns of health and safety if parishioners did so. There was discussion on what plants should be put in.
Chairman said he will ask North Somerset Council what is happening about the suggested weight restriction on the B3124.
Clerk had received notice from Highways England re M5 closures, which is now on the noticeboard.
10. ROUTINE CORRESPONDENCE:
From North Somerset – Email from Environmental Protection Officer as she had received complaint of dog faeces on Weston Drove. She advised that if the parish council could install posts, the district council could put up notices. Clerk had circulated this to councillors and to Geoff Mitchell, who owns part of Weston Drove. Chairman opened the meeting for Mr Mitchell who advised the problem is on the part not owned by him. There are places where notices could be put up advising that dog faeces can cause blindness in children and injuries to cattle and asking for dog owners to clear up after their dogs. Although it is a private lane, prosecutions could be made. Mr Mitchell will ascertain the cost of installing posts for the parish council. Article to be put in Parish Pump about this advising of danger to children and cattle, as it was believed local dog walkers use this lane. Cllr Down to write article on the dangers of dog poo on cattle.
Clerk had received email from Clerk at Walton in Gordano re grit bin on Walton side of the Keeper’s Drive along the Coast Road which belongs to Weston in Gordano. It has been crashed into and is now on its side and contorted enough to look like a write-off. Apparently it’s up to Weston in Gordano to ask North Somerset Council for it to be replaced. Clerk will contact district council about this.
ALCA – Consultation of new code of Audit practice. NOTED
Clerk & Councils Direct – Newsletter. NOTED
Glasdon – Local council street furniture catalogue – CIRCULATED
Open Spaces Society- letter seeking finance re high court costs to save public highway on common land. - NOTED
Avon & Somerset Police and Crime Commissioner - Newsletters – CIRCULATED
National Grid – re updated on Hinkley Connection Project Planting Scheme, which is still in progress. NOTED
11. SPEEDWATCH: Nothing to report. Chairman asked for volunteer to take over as Speedwatch Co-ordinator.
12. GORDANO GREENWAY: Nothing to report. Cllr Yates-Round to ascertain what is happening now.
13. NEIGHBOURHOOD WATCH: . Nothing to report. Co-ordinator at police had now left the force, but Clerk is still receiving crime notices.
14. RURAL BROADBAND: Nothing to report. Suggestion of asking TrueSpeed to make a presentation at the Annual Assembly.
15 . ANNUAL ASSEMBLY:
It was agreed to have this on another day after the next parish council meeting.. Clerk to ascertain when village hall is free and circulate councillors with suggested date for later in July.
16. ANY OTHER BUSINESS: -
There being no further business the meeting closed at 9.25p.m.
Future PC meetings: –
4th July, 1st August, 5th September, 3rd October, 7th November and 5th December.